Administration
Everyday accounting, with the numbers that matter always in view.
- Sales and purchase invoices via SDI
- Banking, payment deadlines and reminders
- VAT, profit and loss, your accountant
Accounting and HR for SMEs in Italy
Your company's finances and people. In one place.
E-invoicing through SDI, Italy's e-invoicing exchange system, plus banking, payment deadlines, VAT and profit and loss by cost centre. Attendance, leave, expense claims and payroll data. Nixsa Conti keeps day-to-day administration in order and hands your accountant and payroll consultant data that has already been checked.
Open-access demo, no sign-up needed: three ready-made profiles and a fictional company at work.
- E-invoicing and SDI
- Bank reconciliation
- VAT settlement and F24 tax payments
- Cost centres
- Attendance and clock-ins
- Expense claims with receipts
- Payroll data
Three logins, one set of data
Whoever keeps the books, manages the staff or does the work sees the same company
Each role sees only what it needs. Whatever an employee does in the app reaches the office straight away; whatever the office approves goes straight back to their phone.
HR manager
Everyone's attendance, absences and deadlines, and the month ready for your payroll consultant.
- Attendance, leave and time off
- Expense claims and payroll data
- Medicals, training and contracts falling due
Employee
An app on their phone, with nothing to install, for everyday tasks.
- Clocking in and out
- Leave, time off and expense claims
- Payslips, tax certificates and documents
Accounting
From invoice to profit and loss, with nothing retyped
Every document creates its own entries: the invoice goes into the payment schedule, the bank transfer closes the item, and the journal and VAT build up as you go. The screenshots come from the demo and use fictional data: click to enlarge them.
Dashboard
How the business is doing, every morning
Cash in the bank, overdue receivables and payables, VAT due, revenue for the month. And a 90-day cash forecast that lines up expected receipts, supplier payments, F24 tax payments, salaries and the thirteenth-month bonus.
- Income and outgoings for the last 12 months, taken from your bank transactions
- Cash forecast showing the lowest point and your safety threshold
- “To do today”: invoices to record, transactions to reconcile, customers to chase
Sales invoices and SDI
Done in a minute, and SDI replies on its own
Choose the customer: recipient code, payment terms, VAT rate and cost centre come from their record. Lines are picked from the price list and totals update as you type. Then one click sends the invoice to SDI.
- The SDI outcome in plain words: sent, delivered, made available or rejected, with the reason
- A rejected invoice can be corrected and resent with the same number and date
- FatturaPA XML file, due date and accounting entry ready to go
Purchase invoices and journal
Supplier invoices arrive already read
Invoices received through SDI appear ready to record, with account, cost centre and due date suggested from previous entries. Withholding tax and professional pension contributions on freelancers' invoices are already split out.
- Record them with one click, or all at once when the suggestion is reliable
- Double-entry journal generated from invoices, bank transactions and VAT settlements
- Debits and credits always shown in balance, with CSV export
Banking and reconciliation
The transfer comes in, the item is closed
Transactions are downloaded from the bank, and for each one Nixsa Conti suggests a match: the invoice with the same amount and customer, two invoices paid together, a payment on account, a fee to post to bank charges.
- A confidence level and the reason for every suggested match
- Manual matching, with search across open items
- Saved rules for recurring entries
Payment schedule and reminders
Who owes what, who is late, who to chase
Customer receivables and supplier payables in a single payment schedule, with days overdue and a history of reminders. Each reminder goes out with the text already written and a list of the customer's open invoices.
- Three reminder levels, from a polite nudge to a final notice
- Supplier payments by bank transfer, matched to the invoice straight away
- Bank collection orders (Ri.Ba.) and direct debits recognised on the due date
VAT, cost centres and your accountant
At month end, the figures are already done
The periodic VAT settlement builds itself from issued invoices and recorded purchases, with the F24 form ready to schedule. Profit and loss shows revenue, costs and margin for every cost centre. And the package for your accountant goes out in a single send.
- F24 covering VAT, withholding tax on freelancers and the payroll amounts provided by your payroll consultant
- Contribution margin and allocation of overheads
- XML invoices, journal, bank transactions and VAT settlement for your accountant, with completeness checks
The full cycle
Every step leaves a record, and the next one starts from there
In the demo you can run through both cycles with the guided tour: five steps, three roles, and data that genuinely updates.
From invoice to payment
- Invoicecreated from the price list and sent to SDI
- SDI outcomedelivery receipt, or rejection with the reason
- Payment schedulethe receivable is logged with its due date
- Bankthe transfer arrives with a suggested match
- Journal and VATentries and VAT settlement updated
- Accountanteverything in the monthly package
From clock-in to payslip
- Appthe employee clocks in, requests leave, snaps a receipt
- Approvalthe manager sees the balance and department cover
- Attendancecalendar updated, anomalies to resolve
- Payroll datahours, overtime, absences and reimbursements checked
- Consultantreceives the data and processes the payslips
- Appeach payslip arrives on the employee's phone
HR
Everyone's attendance, absences and deadlines, in order
The HR manager sees who is in today, approves requests and expense claims, keeps track of mandatory medicals and training, and prepares the month for the payroll consultant.
Employee records and deadlines
One record per person, with everything that expires
Contract, national collective agreement (CCNL) and grade, working hours, cost centre, leave and time-off balances, documents. The HR deadline list sends timely reminders for medical checks, safety training and fixed-term contracts.
- Health surveillance with the company doctor
- Training and refresher courses required by Italian health and safety law (Legislative Decree 81/2008): workers, supervisors, first aid, fire safety
- Fixed-term contracts and apprenticeships coming to an end, with the decision to pass on to the consultant
Attendance and clock-ins
Everyone's month in one calendar
Clock-ins from the app, and from a badge reader if needed, become hours worked, overtime, leave, time off and sick days in a single calendar. Anomalies stand out and are resolved with one click.
- Clock-in with the declared location, at the office or on site
- Missing clock-outs, unexplained absences and overtime awaiting approval
- Every correction is logged, together with who made it
Leave and time off
Approve knowing who is still on duty
Requests arrive from the app with the balance before and after, and the department's cover on the days requested. Approve, or decline with a reason, and the employee knows straight away.
- Leave and time-off balances always up to date
- Planning for the weeks ahead, pending requests included
- Sick leave reported from the app with the medical certificate's reference number
Expense claims
A photo of the receipt is the expense claim
The employee photographs the receipt: amount, date and merchant are read from the photo; they check them, choose the category and customer, and submit. The manager approves with the receipt in view, and the reimbursement goes into the next payslip.
- Meals, accommodation, tolls, parking and mileage
- Expenses linked to a customer or site
- Approved reimbursements already included in the data for the consultant
Payroll data
The month, checked, for your payroll consultant
Regular hours, overtime, leave, time off, sick leave with certificate numbers, business travel and reimbursements for every employee, in the format agreed with your consultant's firm. Any anomalies must be resolved before sending.
- Sent to the firm with a summary and the data file
- Payslips and the statutory employment record (LUL) come back from the consultant and are published in each employee's app
- Payroll amounts for the F24 flow through to accounting
Nixsa Conti does not calculate payslips: your payroll consultant does, working from data that has already been checked instead of spreadsheets to retype.
Employee app
On every employee's phone, with nothing to install
It opens in the browser and can be added to the home screen. A few large buttons for everyday tasks, designed with people working on site in mind.
Real-time approvals
Leave approved, expenses reimbursed, payslip available: one notification, with the details in the app.
Personal documents
Payslips, the annual tax certificate (CU), contract, training certificates and company notices with read confirmation.
Everyone sees their own
Employees see only their own data: attendance, balances, requests and documents.
Configured for your company
It adapts to the way you work, not the other way round
The demo shows a services company with four cost centres. Nixsa Conti is configured around yours and can be tailored extensively, from the chart of accounts to the links with the outside firms that support you.
Chart of accounts
Your accountant's own, with their codes and transaction types.
Cost centres
Departments, sites, jobs or service lines, with the allocation rules you choose.
Bank connections
Accounts linked via open banking, or imported bank statements (CBI, CAMT.053).
Accountant
A monthly package in the format the firm uses: XML, CSV, PDF or a file layout for its own software.
Payroll consultant
Attendance file layout agreed with the firm, with payslips and the LUL sent back.
CCNL, hours and time off
Working hours, shifts, absence types, overtime and approval rules by department.
Roles and permissions
Who sees what and who approves what, role by role and person by person.
Opening data
Customer and supplier records, balances, open items and employees imported at go-live.
Who it's for
For companies that want to keep the books in-house, without doing their accountant's job
Nixsa Conti is designed for companies operating in Italy with an in-house administration team, staff to manage, and an accountant and a payroll consultant who should receive well-organised data.
Small and medium-sized businesses
Services, installation, maintenance, retail, manufacturing: companies with dozens of people, several cost centres and plenty of invoices every month.
- Staff at the office and on the road
- Regular customers and suppliers
- Several bank accounts
Professional practices
Engineering, legal, medical and multi-partner practices with high invoice volumes, staff and freelance associates, who want to see profitability by area.
- Withholding tax and professional pension funds
- Cost centres by partner or area
- Payment deadlines and reminders
Cooperatives
Service and social cooperatives with many worker-members, shift patterns, attendance to check and services to report on contract by contract.
- Attendance and absences for a large workforce
- Costs and revenue by service
- Well-organised data for the consultant
Who uses it every day
- Owners and management
- Administration
- HR office
- Every employee
- Accountant and payroll consultant, as recipients
Getting started
We start from your accounts, not from a standard template
We agree the timeline together, once we understand how you work today and which firms you work with.
- 1
Walkthrough
We show you the demo using your own cases: the invoices you issue, the banks you use, and how you handle attendance and expense claims today.
- 2
Analysis
We gather your chart of accounts, cost centres, employment contracts, approval rules and the formats used by your accountant and payroll consultant.
- 3
Configuration
We set up roles and permissions, connect your banks and SDI, and import customer and supplier records, balances, open items and employees.
- 4
Go-live
We train your administration team and managers, open the app to employees and work through the first month-end closes with you.
Frequently asked questions
What it does, and what it doesn't
Does Nixsa Conti replace our accountant?
No. It keeps day-to-day accounting in order inside the company: invoices, banking, payment deadlines, journal, VAT and cost centres. Your accountant receives a complete, checked package every month and continues to handle the annual accounts, tax returns and any other compliance work you entrust to them.
Does it calculate payslips?
No. It prepares and checks the month's data (attendance, overtime, absences, business travel and reimbursements) and passes it to your payroll consultant, who produces the payslips. When the firm sends them back, Nixsa Conti publishes them in each employee's app.
How are e-invoices sent and received?
Through a transmission channel to SDI, which we set up during onboarding. Invoices you issue go out with one click and you can see the outcome; invoices you receive appear ready to record, with the data already read from the file.
Does it connect to our bank?
Yes, through open banking services where your bank offers them; otherwise, statements can be imported in standard formats. Either way, transactions arrive with a suggested match.
Do employees need to install anything?
No. The app opens in the phone's browser and can be added to the home screen. Everyone signs in with their own credentials and sees only their own data.
Try the demo
Three logins, no sign-up
Aurora Servizi S.r.l. is a fictional company in Bologna with 40 employees. Choose a profile and go in: you can issue invoices, match payments, and request and approve leave. A reset button puts everything back to how it started.
Administration
Chiara Ferrari · Head of Administration
Dashboard, invoices and SDI, purchase invoices, journal, payment schedule, banking, VAT, profit and loss, and the accountant's package.
Enter as Administration
HR manager
Marco Gentile · HR office
Staff today, employees, attendance, leave and time off, expense claims, payroll data, deadlines and documents.
Enter as HR manager
Employee
Luca Moretti · Maintenance technician
The phone app: clock-in, leave and time off, expense claims with receipts, payslips and notifications. On a computer, it is shown inside a phone frame.
Open the employee app
Inside the demo you will find a five-step guided tour: from invoice to payment, and from leave request to payslip.
Let's look at Nixsa Conti with your own figures
Tell us how you work today, which banks you use and which firms support you: we will prepare a walkthrough built around your case.